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Thread #1013

Portrait for sbaker

by: sbaker
November 10th, 2012
Auditing, Workflows, Mission Form Updates and More
Just released today: the largest single update to the SMS so far this year.

An update video regarding the user-facing changes to the Mission form and it's subsequent display was already sent out last week in advance of these changes but in case you missed it that video is included here as well (you may wish to share that video with your members using the form) YouTube Video Link for Mission Form Update Screencast: http://ow.ly/eKdXo

The update today includes all of the following and there are 2 more release videos included to help explain the enhancements:
  • Mission Form Update
  • Mission Display Update
  • Authorization form display update
  • Personnel list display update for Mission and Training forms
  • New Global Audit & Notification System
  • New Workflow Management System (Phase 1)
  • Member Age Display
  • Asset Fuel Capacity field added
  • Background optimizations and enhancements

Workflow Screen-cast
Play Video
Play Video


Global Auditing Screen-cast
Play Video
Play Video


To Recap important points from the video:
The new workflow system is not currently used by the SMS reports. It will be implemented in the next update. This has been done to provide time to convert existing workflows into the new format prior to changing. SMS admins should evaluate existing workflows and build new processes into the new workflow system. If you need help or have any questions please ask away.

The auditing system is off by default. You will need to visit the preferences and set a default action in order to start logging and/or receiving notifications for audit-enabled items. These are currently limited to:
  • SAR Personnel changes
  • SAR Unit Changes
  • SAR Asset Changes
  • SAR Workflow Changes
  • XDe User Changes
  • CMS Page Content
  • Security Profiles
  • Contact Groups
  • Contact Classes
  • Contact Types
  • Contact Sources
  • User Categories
  • Usergroups
--
Fair Winds, and watch for squalls from leeward.


Discussion:
chrisrwebb has no photo

by: chrisrwebb
November 1st, 2012
Auditing, Workflows, Mission Form Updates and More
Hey Scott,

Quick question for you. The new audit system, in the video it covers email alerts, are the audit log also logged with in the system as well? Also is there a limit on the number of audit log entries per item?

Thanks

Chris
Portrait for sbaker

by: sbaker
November 1st, 2012
Auditing, Workflows, Mission Form Updates and More
Yes - perhaps watch the video again it shows the system logs including examples - of course that all depends how the audit is configured.

There is no limit - apart from disk space eventually I suppose. From a technical perspective the logs are actually retained in separate tables for each module both to make it faster and reduce the risk of a single table becoming unreasonably huge over time.
--
Fair Winds, and watch for squalls from leeward.

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